Workplace & Facilities Management Admin Assistant (Part Time)

Location Newton-le-Willows
Discipline: Workplace & Facilities Management
Job type: Permanent
Job ref: 002922
Published: 10 days ago

There is no other business quite like ours, we think this is a special place to work, even if we do say so ourselves! That means an opportunity like this is not to be missed.


We have been making life taste better since 1908. As well as our refreshingly different Vimto taste, our varied brand portfolio spans the still, carbonated, post-mix and frozen drinks categories – so you will find us in your local supermarket, pub and leisure outlet. We also work with the UK’s leading food manufacturers to provide a truly unique range of products everyone loves.


At the heart of everything is our rich family heritage, an unrelenting ambition to keep innovating, and a true pride in who we are.


It is our team of talented people that make us. We are actively looking for difference and we are working hard to make sure all our practices are inclusive.


We’re on an exciting journey of growth here at Vimto, striding forward with positivity and commitment and we would love you to join us!


You will have a fantastic opportunity to play a valuable role in our Vimto journey, and really helping us ‘Make Life Taste Better’ for everyone!


This opportunity really is a unique role in the business, being able to engage with colleagues from all areas of the business, meeting and greeting our visitors, and other key stakeholders with a warm, welcoming ‘Vimto smile’, whilst also playing an integral role in the Workplace & Facilities Management team.


The role itself: 


In this job share role (2 days per week), you will support our Group Workplace & Facilities team in the effective delivery of the Workplace & Facilities Management objectives. The role will provide an effective and efficient day to day, end to end support and co-ordination of services for the Workplace & Facilities Management team and our head office, Laurel House.


Key Responsibilities:


This role is based front of house in our Head Office (Laurel House), which means you will be responsible for all the usual Reception Desk activities you’d expect (meeting and greeting visitors, general helpdesk, dealing with couriers etc), however you will also undertake and support with further day to day administration duties including:

  • Producing and programming alarm fobs / key holding requirements
  • Supporting the delivery and effective management of a Central Facilities helpdesk, providing site locations with central facilities support hub for all service and maintenance needs
  • Supporting the Group Workplace & Facilities Management team on producing periodic reports relevant to functional KPI’s obtained from internal and external systems
  • Supporting with the updating and maintaining of information within functional software systems, including adding/removing new starters and leavers, data entry etc
  • Supporting the raising, issuing and closure of purchase orders in relation to works completed within the Workplace and Facilities Management function
  • Supporting with the effective delivery of H&S, facilities and security obligations and processes at Laurel House, including but not limited to weekly fire alarm testing, periodic fire evacuations, H&S workplace checks/monitoring, Fire Marshall/First Aid cover
  • Managing the onsite tuck shop/vending provision at Laurel House, including the stocking of fridges on each floor when required
  • Assisting with creating and monitoring all access/security passes within Laurel House e.g. visitors, contractors

What you will need:

  • Great communication skills
  • Ability to work well under pressure, managing your time and other peoples’ time
  • Ability to prioritise effectively, dealing with urgency and solving problems
  • Good internal and external stakeholder management
  • Ability to manage own workload whilst also supporting wider group work
  • Excellent use of Microsoft applications word, excel, PowerPoint etc
  • Fantastic organisations skills

About you:

  • You love to speak to people and get involved when and where you can add value! Having great communication, engagement and stakeholder management skills are a real winner!
  • Having a ‘Can do’ attitude to drive forward on your own initiative and manage your time responsibly but also embrace and support the needs and wants of a team, goes a long way!.
  • You’re not afraid to shout up and say you ‘love it’ or maybe you ‘don’t get it’ - We value everyone’s contribution.

As a valued member of the team, in any role within the business you will be entitled to the following - these are just some of the benefits

  • 25 days holiday – pro rata for part time hours (with opportunity to buy extra every year)
  • Private medical cover
  • Your birthday off work
  • 1 day a year off work to volunteer in the community (you choose)
  • A generous pension scheme
  • Annual Bonus

Join us and #findyourdifferent


While our people tell us Nichols plc is a great place to work, we know we can do more. We are committed to being an inclusive employer and are learning what this means every day.


We are striving to ensure we are building more diverse teams, we are at our best when we bring together our different life experiences, ways of thinking and individuality.


Any job offer is subject to an individual’s Right to Work in the UK.


Unfortunately, we are unable to sponsor visas.